Human Resource Management

ACTIVITIES AND FUNCTIONS OF HUMAN RESOURCE MANAGEMENT DEPARTMENT

The Human Resource Management Department is strategically positioned to coordinate the activities of the personnel in the Ministry. It facilitates the deployment of staff and provides effective utilization of Human Resource to achieve the objectives of the Ministry, job satisfaction and carrier development of staff. The Department is headed by a Director with two Divisions:

Appointment, Promotion & Discipline (APD); and
Staff, Welfare & Training (SW&T).

Appointment Section

Appointment and recruitment matters
Handling of issues relating to Manpower/ Workforce Budget
Preparation and submission of returns on vacancy position to the OHCSF
Posting /deployment of Officers
Accepts Corps Members deployed to the Ministry from NYSC Secretariat
Accepts IT Students for training purposes
Handling transfer and secondment matters
Collation of Annual Report for the Department
Collation of Work Plan for the Department
Authentication of new entrance letters of Appointment with Federal Civil Service Commission (FCSC)

Promotion Section

Handle issues related to Promotion matters, Advancement, Conversion, Upgrading, Re-designation, et-cetera
Secretariat to Junior and Senior Staff Committee
Handling of Senior Staff Committee matters for promotion interview for non-pool officers
Preparation and submission of briefs for promotion of officers
Processed issues of advancement for Admin. Officers from SGL.08-SGL.09
Processed issues of COMPRO Examinations for eligible officers;

Discipline Section

Handle issues relating to Disciplinary Matters

Integrated Payroll and Personnel Information System (IPPIS) Section

Deal with issues relating to IPPIS Matters: Management of Staff Salaries, Stoppage of Staff Salaries, Payroll of Staff
Enrollment of new officers in to the IPPIS Plat form

Variation Section

Process Variation Advise for staff who are promoted and also newly recruited staff

Training/Staff Welfare

Provision and maintenance of Staff Bus to ease transportation challenges
Oversees the activities of the Ministry’s sport club
Processed staff request for study leave with pay, without pay, in-service training and part-time studies and also Annual Leave approval for staff
In charge of registration of officers into the National Health Insurance Scheme (NHIS)
Liaise with Federal Ministry of Health on the refund of Medical Expenses
Initiate and process issuance of certificate of non-indebtedness for prospective retirees as it affect the Federal Government Staff Housing Loans Board (FGSHLB)
Facilitate welfare as incentive to boost staff moral
Collate and process 1st 28 days payment for consideration for newly appointed officers or posted from other state of resident
Facilitate the process and sensitize staff on how to apply for loan under the Federal Integrated Staff Housing (FISH) programme
Process Leave Advise for staff
Preparation of Repatriation Allowance for retiring officers
Organized Lecture/ Seminar on life after retirement for Retiring Officers
Conducting of Send Forth for Retiring officers
Federal Civil Service Strategy and Implementation Plan 2021-2025 (FCSSIP 25):
Training on Performance Management System for staff on GL.04- GL.17
Training on Enterprise Content Management for staff on GL.04 - GL.17
To ensure improve staff well-being of Civil Servant and engender a healthy working environment
Conduct outreach calls as assigned to proactively educate staff on services available to them
Process complaints following established guidelines, regulations and Departmental policies and practices and maintaining accurate documentation for complains
Maintain organized medical and employee records
Responsible for gender mainstreaming and proactive technical support to the Ministry
Work with all Departments and partners to ensure that gender equity principles are incorporated in to all policies and activities
Ensure gender integration in the day-to-day activities and programmes
Provide support, training and technical assistance to partners on gender and related topics
Plan, implement and follow up on gender related activities and provide support on counterpart staff, partners and grantees on mainstreaming gender in their programmes and activities including design and implementation of training on gender related topics